Data Quality must be first class
Delivering a high level of data quality is crucial for ensuring compliance, efficiency, and digitalization – and at the same time a major challenge for most organizations. The entry of GDPR means correct storage, handling and distribution of personal data is becoming a central part of the organization’s work with both data quality and data security.
There are at least two very good reasons to keep track of data: The first reason is compliance with internal, national, as well as international laws and regulations, for example EU’s General Data Protection Regulation (GDPR). The second reason is efficiency, for example through automation and digitalization. If data is not correct in your systems, you risk compromising both compliance and your goals of efficiency and not being able to realize the full potential of digitalization.
The future of your organization
Data is becoming the organization’s most valuable currency. This makes data quality and data security a crucial factor to take into consideration. It is not just a matter of avoiding fines, as a result of bad data quality, but also a matter of future-proofing your business, by making sure that you are handling the increasing amounts of data correctly.
Proactive quality assurance
KMD WorkZone Quality Center is a solution that proactively identifies, mitigates, and secures order in data across your IT systems and databases. The solution can be connected to all the systems in which you store data. This could be in the mail system, on file shares, KMD WorkZone, the finance and accounting system, or OneDrive.
HOW DOES IT WORK?
The solution continuously scans the selected data sources based on a number of predefined rules, which can be adjusted and extended by you continuously so that the rules always match your business needs, focus, and the current legislation.
With KMD WorkZone Quality Center, you can check if your data complies with the following rules:
- Are there CPR numbers in documents that have not been classified as sensitive personal data?
- Are there cases without access code control?
- Are there documents with personally sensitive data, that you have received from customers/citizens that you are not allowed to store (e.g. information on “alcohol abuse”)?
- Have all required metadata fields been filled out correctly?
- Is registration of a case/document enough as submission for the Danish National Archives?
Quality Center finds files, documents, or mails among other things, that do not live up to the defined rules and presents them in a manageable format so that it is easy to take action. In the following checks it is easy to exempt the documents and cases that have been proven to follow all rules.
The concrete observations are listed in KMD WorkZone and available to the relevant employees. All collected observations are easily accessed on the dashboard by the employee who is responsible for data quality. The observations can also be shared via e-mail.
KMD WorkZone Quality Center comes with a collection of the most critical rules that are related to supporting GDPR and handling CPR information and bad naming practice (RE: in title of document or case). Additional rules can be added or developed and there is support for the most common data sources which businesses and organizations use.